Job description
Job Title: Board and Committee Support Officer - 3664
On behalf of our Client, the Northern Ireland Housing Executive, MPA Recruitment welcomes suitable applications for the role of Board and Committee Support Officer in the Belfast Area.
Location: Adelaide Street, Belfast
Hours of work: Monday to Friday (9am-5pm)
Salary range: £14.91
Your Duties:
• To assist the Board and Committees Support Manager to ensure effective meeting management, with all Board Committees being efficiently administered.
• To assist the Board and Committees Support Manager in the delivery of key governance activities such as Board Effectiveness Reviews, Committee Annual Reporting, annual appraisal process for independent members and Committee Self-Effectiveness exercises.
• Ensure that all relevant meetings are minuted, including the drafting of minutes, and to ensure formal records are produced, circulated and published in line with Standing Orders and/or their respective Committee Terms of Reference.
• Assist in the development and compiling of reports as required under the direction of the Board and Committees Support Manager.
• To act as Secretary for Committee(s), as necessary, ensuring regular engagement with the Committee Chair, Board and Committee Support Manager and relevant officers, including the preparation and drafting of Committee agendas, and ensuring relevant governance requirements are observed.
• Ensure that documentation going to meetings is of a high standard, is available to members within required timescales, and has been reviewed in advance of publication.
• Ensure that meetings and decision-making processes are conducted in accordance with relevant powers, legislation, Standing Orders and/or Committee Terms of Reference and best practice; and fulfils the high standards expected of those in public office.
• Assist with the work around reviewing the Standing Orders and ensuring any amendments are proposed in a timely fashion and published in line with requirements.
• To assist, in conjunction with the Board and Committees Support Manager and relevant Chairs, in the formulation of forward work plans, agendas workshop programmes and the development / review of Terms of References etc, including publishing as necessary.
• Maintain – (a) a Register of the financial and personal interests of Board / Committee members, advise them on Declaration of Interest and ensure publication of updated registers as necessary; and (b) a separate Register of Declarations made during meetings.
• Maintain a working knowledge of the delegated administrator function on the E-Corporate Meetings Solution, including the provision and publishing of meeting packs for relevant Board Committees, Sub-Committees, Task & Finish Groups and other internal forums as required, including routine housekeeping actions.
• Maintain a working knowledge of internal practices (including processes for dealing with FOI, GDPR, SAR & Complaints) to support the provision of information or responses as required.
• Ensure that public records are adequately edited (with an awareness of sensitive or commercial information) and published as necessary on the intranet or public website.
Your Profile:
Applicants must provide evidence by the closing date for application that they meet the following essential criteria:
Candidates should possess either.
• Possess HNC / NVQ Level 4 or other equivalent level qualification (Level 4*).
It will be the responsibility of the applicant to demonstrate equivalency. *Refer to Qualifications Framework for equivalencies.
OR
• Possess a BTEC Higher Cert/Diploma or equivalent Level 5* qualification. AND can demonstrate at least 2 years’ experience in an administrative role.
OR
• Can demonstrate at least three years’ experience in an administrative role AND can demonstrate continued professional development including the attainment of relevant learning / qualifications.
Desirable
Can demonstrate experience in the following areas:
• Minute taking and meeting management.
• Drafting and reviewing reports.
• Communicating with various internal and external stakeholders.
3. Can demonstrate: (To be assessed at Interview)
• Excellent planning and organisational skills
• Ability to work accurately under pressure of multiple deadlines
• Strong interpersonal and influencing skills
• Strong customer orientation
4. Possess a current driving licence or have access to a form of transport that enables them to meet the requirements of the post in full.
Additional Information:
• A Basic Access NI Check is Required at a cost of £16.
• Full time, Temporary, 13-week contract initially.
How to Apply:
To apply for this position please send your CV to chris.oneill@mparecruitment.co.uk
Or for further information and a confidential discussion on this post please call Chris at our Belfast office on 02895 211111
Please ensure your CV is accurate and updated with full personal contact details, education history, qualifications, and employment history.
MPA Recruitment are operating as an Employment Business in relation to this vacancy.
MPA are committed to providing equality of opportunity in employment and welcome applications from all suitably qualified applicants irrespective of gender, marital or family status, religious belief, political opinion, disability, age, race, nationality, or sexual orientation.