Job description
Are you ready to take your admin and clerical skills to the next level? On behalf of our prominent Public Sector client, MPA Recruitment Belfast is thrilled to offer fantastic opportunities for Administrative Assistants in the Belfast area!
Whether you're just starting out or have a wealth of experience, we've got the right fit for you:
Band 2 positions for those eager to launch their career
Band 3 and Band 4 roles for seasoned professionals looking to grow
What you’ll bring: We’re on the hunt for highly organised, detail-oriented individuals with exceptional communication skills. As an Administrative Assistant, you’ll be the backbone of office operations, ensuring everything runs smoothly behind the scenes.
Location – Various across Belfast
Hours of Work – Full and Part Time positions available
Salary - £11.45 - £16.72 (depending on band/experience)
Contract – Ongoing
What the role entails:
As an Administrative Assistant, you will play a vital role in ensuring the smooth operation of our office. Your responsibilities may include some or all of the following:
· Organise and manage files and documentation, ensuring efficient retrieval and maintenance of information.
· Assist staff with the management of patient documentation, ensuring compliance with handling requirements and confidentiality standards.
· Respond to incoming telephone calls and handle a variety of email inquiries with professionalism and attention to detail.
· Collect, sort, and distribute daily mail in accordance with confidentiality guidelines, maintaining the integrity of sensitive information.
· Ensure accurate filing of patient documentation, overseeing the arrangement of overflow files to adhere to established protocols.
· Facilitate discharge procedures by ensuring documentation is complete and accurate, coordinating effectively with cross-functional teams for timely sign-off by Senior Professional Team Leads.
· Collaborate with the Admin Lead to communicate departmental changes and assist in the arrangement of IT access for new personnel.
· Support the feedback process by distributing surveys, drafting correspondence, and assisting in the preparation of various written documents.
· Provide comprehensive administrative support to professional teams, addressing any reasonable requests to enhance workflow.
· Assist in the archiving process, ensuring compliance with GMGR guidelines while remaining vigilant about GDPR regulations.
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Essential Criteria:
Each role will have its own job specification and essential criteria depending on level of responsibility but as a minimum all candidates must have 4 GCSE’s Grades A-C to include English as well as previous paid experience in the admin/clerical sector
Candidates must also demonstrate:
· Previous experience in an administrative role is preferred
· Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint)
· Strong data entry skills with a high level of accuracy
· Excellent phone etiquette and communication skills
· Ability to multitask and prioritize tasks effectively
· Strong organisational skills with attention to detail
· Ability to work as part of a team.
· The flexibility to work in a changing environment.
If you think this exciting opportunity could be the next step in your career, I would love to have an initial chat with you! Whether you're curious to learn more or feel this role might be a great fit, don't hesitate to reach out.
Contact Karen Heaney on 028 9521 11111 or simply send your up-to-date CV to karen.heaney@mparecruitment.co.uk. I look forward to discussing how you could be part of this dynamic and rewarding team!